š Overview
The Profit and Loss Report provides comprehensive tools for analyzing the income, expenses, and net profit of your business. This article covers how to run the report, how backbar is accounted for, and how to adjust, print, copy, or save the report.
šµ Run the Profit and Loss Report
Select Profit and Loss Report from the Reports drop-down menu. The Profit and Loss screen appears.
Select the Date Range.
As desired, check or uncheck the Include sales transactions box. This box should be checked if you do not record sales deposits in the General Ledger. If you do record sales deposits in the General Ledger, then these ledger entries will represent your business' income.
Select how payroll will be included:
General Ledger entries: if you utilize a payroll account in your general ledger.
Saved payroll calculations: if you only use payroll calculations and don't include payroll in your general ledger.
Don't include payroll: if you do not want to include payroll in your Profit and Loss Report.
In the General Ledger section, use the Include column to check or uncheck the general ledger entries that you would like to include. Usually, General Ledger entries include utility payments and other business expenses, so we recommend including these for complete accuracy.
Click OK. The Profit and Loss Report appears. This may take a few minutes depending on how much information is being generated.
āļø Work With the Report
š§“ How Backbar Is Accounted For
Backbar is accounted for in your General Ledger when you order products. Products contained on tickets with backbar are not an additional expense because the wholesale cost of these products should already have been accounted for.
š Adjust the Level of Detail
The amount of detail shown on the report can be changed automatically or manually depending on your needs.
Manually: click the + or - symbols next to each heading name to change the amount of detail displayed under that heading.
Automatically: select one of the four levels from the Detail drop-down menu. Level 4 has the greatest amount of detail and Level 1 has the least.
šØļø Print, Copy, or Save the Report
You can print, copy, or save the Profit and Loss Report.
Copy: select Copy from the File drop-down menu to copy the information to the clipboard. Then open a spreadsheet and paste the information by pressing Ctrl+V on the keyboard.
Save As: save the information as a .txt file that can be opened in a spreadsheet.