š Overview
Backbar represents the amount of your business's supplies used to perform services. There are three main ways you'll interact with backbar in the software: backbar amounts on services, backbar products, and backbar in payroll.
š² Backbar Amounts on Services
For each service an employee performs, that employee may earn a commission based on a formula of (price minus backbar) times commission percentage, or (Price$ - Backbar$) x Commission%.
š§ Example: A store charges its clients $50 for a Full Groom and pays its employees 50% commission for performing the service. The store owner estimates that $10 worth of shampoo and conditioner is used during a typical Full Groom. The store owner may create a service called Full Groom with a price of $50 and a backbar of $10. Based on the formula above, the employee would earn ($50 - $10) x 50%, or $20 in commission.
Go to the Services screen and double-click the service you want to modify.
Click the Bonus & Backbar tab and enter the dollar amount you want to allocate for backbar.
ā(Optional) If you charge different backbar amounts for some of your employees, click the Exceptions button to add those as well.
Click Save.
š¦ Track Backbar Product Inventory
You may have backbar products that aren't sold to clients but need to be tracked in the software as inventory and ordered on purchase orders.
š” Pro tip: We recommend creating a schedule for removing items from your inventory that works best with your ordering schedule, and saving empty bottles, packages, or tags from the products that get used for when it's time to adjust inventory.
ā Remove Backbar Products from Inventory
Close a ticket to the Back Bar Client at $0 to remove used backbar products from inventory.
Go to the Tickets screen.
Add a new ticket. Instead of selecting a client, click the Back Bar Client button at the bottom.
Enter all backbar products you want to remove from inventory in the ID field. Since Back Bar was selected for the client and no one is actually buying these products from you, the price is automatically set to $0.
āClick Checkout/Close to close the ticket. The items are removed from inventory.
š Check Backbar Usage with Report #94
Backbar is accounted for as general ledger payments made to suppliers on your Profit and Loss Report. To see how much your business has used in backbar products, run the Backbar Product Usage report.
Click Reports > More Reports > Products > Backbar Product Usage - Grouped by Category (Report #94).
Select the range of dates you'd like to view.
āFrom here, you can click Print, Customize View, or Export to Excel.
When you're finished, click OK.
šµ Backbar & Payroll Commission Details
When you run payroll, a Commission Details Report is generated for each employee paid based on service commission. It contains all the relevant information about backbar amounts deducted from an employee's commission during any payroll saved in the software. It's especially useful if an employee's service sales totals don't match their commission amounts.
Click View Commission Details from the Accounting drop-down menu.
Double-click the report to view next to the employee's name.
āEach item in the Services tab shows the equation used to calculate commission, including the backbar amounts.