📝 Overview
You can print checks using a full-size Windows printer. To do this, you need to get blank checks from your local bank or from us. If you have questions or need help, learn how to contact your product's support team below:
🧾 Ways to Print a Check
There are five different ways to print a check. Each way is designed for a different kind of payment:
Payroll: Calculate payroll and then click the Print Checks button. The check stubs include wages and deduction details. You can choose whether to add the entries to the general ledger after printing.
Quick Print Employee Checks: Click Quick Print Employee Checks from the Accounting pull-down menu. These checks don't include payroll wages or deduction details.
Miscellaneous General Checks: Click Quick Print Any Check from the Accounting pull-down menu. This is a non-payroll check and includes no payroll calculations.
Individual General Ledger Check: When editing a General Ledger entry, click the Check tab, then click the Print This Check Now button.
Multiple General Ledger Checks: Click the Print Checks button while on the General Ledger screen. All the checks on the ledger that have been flagged to print will be printed. These checks are included on the General Ledger.
⚙️ Set Up Check Formatting
Before checks can be printed, they need to be formatted. You only need to configure the check setup once.
Click Check Setup from the Accounting pull-down menu to customize how your checks are printed.
Make the appropriate selections and click OK.
💡 Pro tip: Use blank paper while adjusting the settings. Hold the paper next to a check and adjust the settings accordingly.
📒 Print General Ledger Checks
Printing checks from the General Ledger screen is quick and easy. You can use these checks to pay employees, utilities, or other business expenses. You can print checks from the General Ledger screen in two ways.
🖊️ While Adding or Editing a Ledger Entry
Print a single check directly from a general ledger entry.
Click Edit General Ledger from the Accounting pull-down menu.
The General Ledger screen appears.
Add or edit a general ledger entry.
Click the Check tab.
Click the Print This Check Now button.
The Printing Options screen appears.
Make the appropriate printer selection and click the Print button.
🗂️ From the General Ledger Screen
Print all the checks flagged to print on the general ledger at once.
Click Edit General Ledger from the Accounting pull-down menu.
The General Ledger screen appears.
Click the Print Checks button.
The Print Checks screen appears.
In the Print column, a check mark means the check will be printed. Make sure the appropriate boxes are checked in the Print column.
To change any information, like the check number, click the Check # column and enter the changes.
Click the Next button.
The Printing Options screen appears.
Make the appropriate printer selection and click the Print button.
⚡ Quick Print Any Check
You can quick print non-payroll checks, like a check going to a supplier. The process is identical to quick printing payroll checks, except no payroll calculations are made. You can edit the name of the payee, and you must enter the check amount.
Click Quick Print Any Check from the Accounting pull-down menu.
The Quick Print Check screen appears.
The Date defaults to today's date. Change it if needed.
Enter the check number in the Check number field, or click the Next Check Number button to insert the next check number.
Enter who the check is being issued to in the Description/To field.
(Optional) Enter text in the Comment field.
Enter the amount in the Amount field.
Check or uncheck the Add this check to General Ledger after printing box.
Select the ledger Account if needed.
Select the Category of the check from the pull-down list in the Category field.
To edit the category, click the Edit Categories button and make the appropriate changes.
Click the Print This Check Now button.
The Printing Options screen appears.
Select the appropriate options and click Print.